| Job Information |
＜総務管理業務を担当頂きます＞
★Position: Administration & Operations Specialist
★日英バイリンガル
＜Position Overview＞
We are seeking a highly organized, detail-oriented, and trustworthy Administration &
Operations Specialist to support the company’s day-to-day administrative and
operational functions.
This is a broad-based administrative role covering payroll, HR and benefits
administration, contract administration, regulatory and corporate filings,
customer account administration, expatriate/trainee support, and general office
operations.
The ideal candidate is someone who takes ownership of their responsibilities,
manages multiple deadlines effectively, independently prioritizes tasks, and follows
through without requiring constant supervision. The position also requires strong
teamwork and communication skills, as the individual will work closely with
employees across the organization and various outside service providers.
Because this role handles sensitive payroll, employee, tax, customer, and corporate
information, integrity, discretion, and the ability to maintain strict confidentiality
are essential.
＜Key Responsibilities＞
Payroll Administration: Support payroll processing, gross-up calculations,
employee reimbursements, payroll tax filings, and related recordkeeping.
HR Administration: Maintain confidential employee records, PTO/Sick Day
records, required notices and reports, and support employee onboarding and
offboarding.
Employee Benefits: Administer medical insurance and 401(k) records and
coordinate required filings and annual processes with outside service
providers.
Contract Administration: Prepare and administratively review contracts for
accuracy and completeness, coordinate execution and filing, track deadlines,
and process early terminations. This position does not perform legal review or
legal interpretation.
Regulatory & Corporate Administration: Coordinate state and business
registrations, annual filings, licensing-related administrative matters, and
maintenance of required corporate records.
Customer Account Administration: Maintain customer balance records,
track outstanding amounts and late fees, and coordinate follow-up as
necessary.
Expatriate & Trainee Support: Assist with housing, lease renewals, tenant
insurance, relocation arrangements, and related administrative matters.
General Administration: Coordinate business travel, maintain office and
kitchen supplies, order business cards, and provide other administrative
support as needed.
＜Compensation & Benefits＞
Annual salary: $70,000–$75,000
100% employer-paid medical insurance for employees, including coverage
for eligible dependent children
100% employer-paid commuting expenses
401(k) plan with company safe-harbor matching contributions
Paid Time Off (PTO) and Sick Leave
Other company-sponsored benefits, as applicable
＜Qualifications＞
Bachelor’s degree or equivalent relevant work experience preferred.
Prior experience in administration, operations, payroll, HR administration,
accounting support, or a related field preferred.
Strong organizational skills with the ability to manage multiple tasks and
deadlines.
Strong attention to detail and comfort working with numbers and
documentation.
Ability to independently prioritize work and follow through on responsibilities.
Strong interpersonal and communication skills with a collaborative, team oriented
approach.
High level of integrity, discretion, and professionalism when handling
confidential information.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Experience with payroll, employee benefits, contracts, business registrations,
or regulatory filings is a plus, but expertise in all areas is not required.
＜問い合わせ＞
Up Recruiters
347-400-9116
info@uprecruiters.com
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