Job: Administrative Assistant/HR & GA (Manhattan,NY) ($38k-$42K/year *DOE) (IT Company)

Title Administrative Assistant/HR & GA (Manhattan,NY) ($38k-$42K/year *DOE) (IT Company)
Categories 事務職系
Posted Date November 4, 2015
Salary $38k-$42K/year *DOE
Location Manhattan, NY
Job Information

<企業>  IT Company

<雇用形態>  正社員


Title: Administrative Assistant
Location: New York, NY

Job Description:
HR tasks: 70%
• Mange and coordinate payroll processing and 401(k) administration.
• Participate new hire orientation and explain the Employee Hand book and health insurance benefits
• Coordinate employee training and development programs with the supervisor
• Distributing Company in Japan notice/ handout materials to Expat and Local Employees
• Handling employee enrollment, change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.
• Handling recruiting procedure including but not limited to background check and reference checks for potential new hire candidates.
• Coordinate all internal recruiting activities.
• Support generatingEEO-1 report annually
• Provide backup function for setting up various expenses incurred between company in US and
Company on Japan
• Administering internal documents for approval
• Assist subsidiary entity as the regional headquarter
• Arrangement for the greeting cards and party
• Gathering Information from other branches about purchase form company in Japan such as
Calendar and Annual Report
• Arrangement for the business name card
• Procuring and maintaining office supplies (stationery, pantry supplies)
• Visa support of Local and expat employee
• Provide backup function for other HR employees.
• Other HR related tasks requested by the manager of HR department

Executive Secretary tasks: 30%
• Schedule the management
• Incoming phone call screening
• Business trip arrangement
• Arrangement of business lunch/dinner meeting
• Organizing meeting documents
• Visitor support
• Management of listing of greeting card recipients
• Recording list of visitor information (name, company, title, date and time)
• Other tasks requested by the member of the department

Qualification / Requirements:
1. Bachelor’s degree or equivalent experience
2. At least 2 years of experience as HR associate
3. Prefer at least 2 years of experience in a corporation with over 200 employees
4. Ideal to have experience working for a Japanese corporation/environment
5. Exposure to Japanese language and culture

1. Strongly prefer exposure to Japanese corporate culture
2. Must be able to communicate with employees of all levels
3. Must be proficient to operate business office software, such as MS-Word, Excel, and PowerPoint
4. Must have bilingual skills in English and Japanese

Other Information:
1. Salary Range:$38k-$42K/year depends on experience, Full-time Non-Exempt
2. Regular hours: Monday –Friday 9:00am -5:00pm
3. Start Date: Immediately (Introductory period during initial 3 months)
4. VISA support: No
5. Benefit: Health, Dental, Vision, Life insurance; Paid Vacation; Paid Holidays;

Up Recruiters

Apply Now