＜Job Description＞
◆Title: Accounts Payable/Receivable Clerk and Administrative Assistant
◆Location: Head Office in Brooklyn, New York
◆Report To: Managing Director
*Office location : Greenpoint, NY (Three days office, 2days from home)
*Full time (company benefits/ Medical insurance, 401K、PTO、Sick Leave）
*24-28/H (approximately annual around 60K)
＜Overview:＞
Performs support tasks and activities in the accounts payable/receivable function. Compiles amounts owed by the company to vendors, suppliers, or other organizations /individuals. Gathers purchase orders, charge slips, sales tickets, etc., and prepares payments. Maintains all payment, receipt, and other transaction records. Duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.
＜Essential Functions:＞
• Teamwork Oriented
• Administrative duties such as filing, copying, binding, scanning, etc.
• Processes credit card payments or makes deposits with checks in our bank account.
• Completes payment processing in the system, identifies discrepancies and overdue invoices, and reports them to sales staff
• Maintain accurate and up-to-date vendor and employee information in the system
• Updates employee working and holiday records and report them to the payroll company.
• Verifies vendor invoices and employee expense report and create a bill in the system
• Prepare a bill payment report and send it to the manager promptly
• Records and updates all financial transactions from the company bank account or credit card for reconciliation.
• Prepares reports for sales and use taxes and processes a tax filing to the state
• Processes orders, places shipment requests for storage, contacts clients about shipments
• Collaborates with the sales staff to monitor active purchase orders and make sure that orders are completed on time
• Creates invoices and sends them to the client in a timely manner
• Follows up with the questions from customers and vendors, assists in troubleshooting
＜Qualifications:＞
◆Education/Experience
• An associate’s degree or its equivalent
• A minimum of 1-3 years of related experience
◆Communication Skills
• Ability to communicate effectively with customers/vendors, colleagues, and management
◆Other Skills
• Strong knowledge of MS Office suite and Proficiency with financial software
• Excellent time management skills and ability to multi-task and prioritize work
• Ability to work well with all levels of management, build partnerships with the teams
• Ability to anticipate and solve problems, make quick decisions, and overcome hardships
◆Work Hours
• Must exhibit flexibility with schedule and tasks, dependent upon business needs
＜Contact＞
Up Recruiters
347-400-9116
info@uprecruiters.com
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