| Job Information |
★Up Recruitersからの派遣にて勤務。
◆クライアント企業：大手日系企業
◆Manhattan, NY勤務 （ハイブリッド勤務
◆主業務：秘書業務の他にITPの部門のアドミ的な業務が発生します。割合は秘書6割、ITP4割ですが、状況によって割合は前後いたします。
◆Temp Period：7月から12月（６か月間程度）
◆Location: Manhattan, NY勤務 (Hybrid形式で週３日オフィスへご出社頂きます。）
◆Work Hour： M-F 9AM-5PM (1 hour unpaid lunch ※Un paid)
＜＜Accountabilities＞＞
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Manage CEO’s calendars including scheduling various kinds of meetings and appointments.
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Coordinate end-to-end travel needs, including booking all travel and hotels, directions, and ground transportation in addition to processing all reimbursement in a timely manner.
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Prepare and draft various kinds of reports, official correspondence, agenda, meeting minutes, spread sheets, charts and presentation slides.
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Translate documents, reports and communication between Japanese and English.
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Arrange transportation, lodging, meals and entertainment for CEO’s guests as needed.
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Handle visitors and clients including greeting and directing them to the appropriate place and offering beverages.
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Assist organizing company events such as intra-company training.
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Participate in CEO’s projects by providing administrative support as needed.
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Other Secretary duties assigned by CEO.
＜＜IT Planning Division’s Duties＞＞
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Prepare various reports including Company monthly reports, project overviews and status report.
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Handle Customer Satisfaction Survey (CSS) related tasks including project data extraction from SAP ByD, Survey Monkey operations, and report preparation.
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Assist recurring contract management in SAP ByD including account management, Master Service Agreement maintenance, Project/SO maintenance, and Invoice preparation.
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Organize to keep the THE COMPANY Customer Data Base updated including periodic notification and following-up with the Division/Project Managers.
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Assist coordination for Annual IT Managers conference such as answering guests’ inquiries, taking attendance, arranging meals and beverages.
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Other IT Planning duties assigned by the IT Planning Division Manager.
＜＜Knowledge and Skills＞＞
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Must be fluent reading, writing, and speaking in English and Japanese
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Strong organizational skills, multi-tasking, and a high level of confidentiality
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Proficient MS office (Word, Excel, Power Point, Outlook and teams)
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Ability to professionally interact with management and coworkers
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Basic accounting skills is preferred
＜＜Relevant Experience and Education＞＞
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Bachelor’s Degree or equivalent experience, and 2-4 years of comparable experience supporting executives is required.
＜問合せ先＞
Up Recruiters
info@uprecruiters.com
347-400-9116
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