| Job Information |
★ Business level proficiency in English and Japanese is required.
◆ Functional Title: Payroll Assistant and Staff Accountant
◆ Overtime Eligible (Y/N): Y
＜Position Summary＞
This position is responsible for supporting accounting team with day-to-day duties, assisting payroll team with US/global payroll processing, and coordinating daily operations of group benefit programs.
＜Essential Duties/Function＞
• Conduct reconciliations on AMEX transactions using the Concur system and provide required reports to team in a timely manner; collect receipts through the system, review submitted requests according to our policy, identify/correct errors through collaboration with the team, follow up with relevant parties as needed and meet deadlines.
• Prepare documented manual updates for Concur system. Provide instructions to users and reviewers on how to use the system in accordance with the manual.
• Assist with backup preparations such as AP, GL, bank reconciliation, etc. on as needed.
• Review and verify invoices and check requests; research all vendor and employee inquiries regarding discrepancies, policies, procedures, and other issues and report to the team.
• Collect, store and organize documentation and prepare back-up files for submission.
• Create/update vendor ID and customer ID information in systems. Maintain up-to-date W9 information and assist with 1099 issuance and delivery. Assist with creating invoices and preparing wire templates.
• Send materials for internal approval to appropriate parties and maintain approved documents.
• Prepare payroll calculations and processing for local and expatriate employees; coordinate information to ensure all related payments, deductions, and/or changes are properly captured. Prepare GL entries.
• Assist individual tax filings for expatriate staff with payroll manager; collect required information, process and track tax payments.
• Support expatriates/overseas support teams/vendors regarding Global Mobility payroll.
• Assist in the preparation for annual Open Enrollment and ensure all enrollment elections are properly processed in a timely manner. Conduct benefit orientations for on/off boarding expatriate staff.
• Assist Human Resources in the coordination and implementation of benefits programs. Update benefit and payroll systems to ensure all related payments, deductions, and/or changes are properly captured. Complete all related transactions and calculate accruals for employee benefits.
• Assist payroll manager with employee inquiries regarding payroll, accounting and benefits matters, administer and track leaves of absence, and update ADP System with employee time off requests.
• Support payroll manager with plan vendors, THE COMPANY affiliate and third-party administrators; coordinate transfer of data to external contacts for services, premiums, and plan administration; document and maintain administrative procedures for assigned benefit processes.
• Assist benefit audit activities and records to ensure they are updated.
• Translation support for documents and emails exchanged in Japanese
• Evaluate and document procedures to improve efficiency and suggest improvements.
• Ad-hoc requests, as assigned.
＜Experience/Qualifications:＞
•
o Associate’s and/or Bachelor’s Degree in Accounting, Finance, Human Resources, Business or related field required.
o 2 + years’ experience in accounting and payroll.
o Understanding of global payroll (Gross-up) and accounting (AP, GL entry and bank reconciliation) is a plus.
o Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required. Working knowledge of ADP, MS Dynamics and Concur is preferred.
o Business level proficiency in English and Japanese is required.
o Excellent communication and interpersonal skills; ability to compose
o Highly organized with strong attention to details. The ability to adapt to change in a business environment is also critical.
o Ability to report on-site to the NYC office from Monday to Thursday is required
＜問合せ＞
Up Recruiters
347-400-9116
info@uprecruiters.com
|
