＜General Position Summary＞
This position is responsible for performing accounts payable/receivable and expense process functions as well as other administrative and clerical duties. This position is also responsible for assisting the supervisor by performing related duties.
＜Essential Job Functions＞
★★Primary Job Functions 85% ★★
● Maintains the invoices and statements from all the vendors; files and organizes the documents.
● Reviews and verifies all the invoices and statements; contacts the related sections, vendors, and hotels immediately to resolve the discrepancy when questionable charges appear on the statements.
● Processes payments for the vendors, other branches, credit cards, wholesale costs and ARC in a timely manner.
● Directs all deposits and payments, issues the checks for payments/refunds.
● Processes expenses for business trips and employee discounts.
● Researches for unpaid invoices.
● Performs the journal entries of costs and expenses into the system.
● Monitors and closes the petty cash on monthly basis.
● Posts daily cash receipts and deposits from various sales, commissions into appropriate ledgers.
● Posts a receipt of payment on each customer’s account; keeps track of collection status for each customer and follows-up on any delinquent accounts.
● Makes deposits and performs the data entry into the system; enters the sales and deports data into GP, etc.
● Issues invoices and receipts as necessary; invoices vendors, invoices HQ in Japan for the Hotel Reservations department and Tour Operation department, manages invoices for The company group companies.
● Manages commissions for employees.
● Generates accounts receivable report and daily cash sales report.
● Prepares for bank deposits and record the transactions.
● Creates reports for unpaid deposits, discrepancies, losses, and balances for accounts receivable.
● Processes various expenses such as general payments, Master Card, etc.
● Creates and maintains financial documents.
● Manages funds and resources.
● Maintains and processes tasks on line (Authorize Net, AMEX, Banks, etc.)
● Operates the accounting related software (HOPS, Challenge, Apollo, GlobalWare, IAR, ARC, GP, etc.)
有休日数 1st Fiscal Year : 8.00 hours (1.00 day)/月